Privacy and Data Protection Policy

Empire College London is committed to ensuring that your privacy and data is protected. Should we ask you to provide certain information by which you can be identified; you can be assured that it will only be used in accordance with this policy statement.

Empire College London may change this policy from time to time by updating this document. This policy is effective from September 2011.

What we collect

We may collect the following information:

  • Personal Information
  • Demographic information such as postcode, preferences and interests


Security & Data Protection

Empire College London will collate accurately all information about student matters relevant to their studies and best welfare, ECL also takes responsibility under these regulations dutifully and seriously and respects that the privacy of its students and staff. ECL adopts such measures if necessary and as needed, from time to time, to ensure that all data processed are accurate and in accordance with the regulations set upon.

Any individual may apply if they wish to have a copy of their information held by the college; however, this may be charged with an appropriate fee. Students are required to inform the college of any change of their circumstances, such as: changes of address, status, contact details, etc. Informing the College of any changes to the information that they have provided, e.g. changes of The College cannot be held responsible for any errors unless the student has informed the College of such changes.

Calls to college communications system may be recorded for training & security purposes according to the relevant UK legislations. The interception, recording and monitoring of telephone calls is governed by a number of different pieces of UK legislation. The main ones are:

  • Regulation of Investigatory Powers Act 2000 (”RIPA”)
  • Telecommunications (Lawful Business Practice)(Interception of Communications) Regulations 2000 (”LBP Regulations”)
  • Data Protection Act 1998
  • Telecommunications (Data Protection and Privacy) Regulations 1999
  • Human Rights Act 1998

For more details about UK legislation please go to

Higher Education Statistics Agency (HESA)

HESA is the official agency for the collection, analysis and dissemination of quantitative information about higher education in the UK.

HESA collects information from Higher Education Institutions (HEIs) and Alternative Providers (APs) in the UK at the request of its Statutory Customers. Collective HEIs and APs are described as ‘higher education providers’ (HEPs)

HESA and its statutory customers are data controllers in common under the Data Protection Act 1998. HESA’s registration number is Z7475057.

See the About HESA section of the website for more details about HESA and its statutory customers:

Collection Notices for Students and Staff Web Link

How we use web cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Last updated and reviewed: September 2017