Disciplinary Procedures

Purpose

At Empire College London we are dedicated to providing a safe and supportive learning environment to all students & staff.

Principles

This student disciplinary procedure is designed to:

  • ensure procedural fairness
  • encourage all students to meet the standards of conduct, attendance and work performance required by Empire College London
  • ensure consistent and just treatment for all regardless of their age, ethnic origin, gender, disability, sexual orientation, marital status, religion or belief
  • ensure that the facts are established and the matter is investigated fully before disciplinary action is taken
  • ensure that students know what is expected of them
  • ensure that students are given access to a fair hearing.

 

The procedure applies to all individuals enrolled as a student of the college.

Students have the right to be accompanied by a parent, person with parental responsibility or a friend at all stages of the procedure, as a supporter.

Behaviour Code for Students

The Behaviour Code explains how we expect you to behave whilst on the college premises or taking part in College activities. We also reserve the right to investigate incidents which occur off-site if they are between two (or more) students, or student(s) and staff.

The behaviour code lists the College’s general expectations in terms of:

  • your behaviour
  • your attendance and punctuality
  • your work/study performance.

 

If you do not follow the behaviour code, disciplinary action may be taken.

Academic neglect

If you fail to meet the required standards of academic performance – for example if you:

  • fail to submit work
  • submit work late for assessment
  • fail to produce work which is original or of an appropriate standard
  • are regularly late or absent

 

Then you will be given support to help you improve. If, however, you fail to show an acceptable level of improvement, disciplinary action may be taken.

Gross misconduct

Gross misconduct is generally seen as a serious misconduct where the College considers that it is not possible to continue to allow you to study at College or be on the College premises.

If proven, it would normally result in your exclusion from the College.

While it is not possible to compile a comprehensive list of offences which can be termed as gross misconduct, examples include:

  • Theft or un-authorised possession of any property or facilities belonging to the College or any member of staff or student
  • Deliberate violation of the College’s rules and procedures concerning health and safety
  • consumption of alcohol and Drugs on the premises
  • Bullying (Verbal and Physical abuse)

 

Criminal Activity

The College reserves the right to report potentially criminal activity to the police. In certain circumstances we may also take the decision to suspend you until the outcome of the proceedings is known.

Disciplinary Procedure

The following procedure will be used if you breach the behaviour code:

Informal stage

For non-serious or minor or first instances of misconduct, the Head of Studies/a member of the management team may deal with the incident by means of an informal verbal warning. In such instances you will be advised:

  • of the College Code of Conduct
  • of the standards of behaviour expected
  • that any further misconduct will be dealt with formally under the College’s Disciplinary Procedure.

 

Formal Stage

A thorough investigation into the alleged misconduct will take place before a disciplinary interview is held or disciplinary action taken. This is likely to involve interviewing and gaining information from staff and students who were involved or witnessed the alleged misconduct. Such investigations will be recorded in writing.

Staff or students have the right to choose not to take part in the investigation. Students involved in the investigation may be accompanied at any investigation interview by a parent or friend.

Outcome and action

The following outcomes of the disciplinary investigation are possible:

  • no case to answer
  • student offered counselling/support within the college or referred to external organisation/s
  • Allegations appear to be factual and there is a case to answer.

Where there is a case to answer, disciplinary action will be taken within the following disciplinary structure:

  1. 1.       Recorded oral warning

In cases too serious for informal action, or where misconduct persists despite an informal warning, you will be given a recorded oral warning.

In such instances the Head of Studies / a member of the management team will:

  • hold a disciplinary interview with you
  • retain a copy of the form on your file
  • give you a copy of the form
  • advise you that, if any future misconduct of any kind occurs, you will be disciplined further.

 

  1. 2.       First written warning

If further misconduct occurs or if your behaviour does not improve after a recorded oral warning, a first written warning may be given. Alternatively, if the misconduct is deemed more serious, we may proceed directly to the first written warning stage.

In such instances the management will:

  • hold a disciplinary interview with you
  • confirm the outcome in writing within five working days of the disciplinary interview
  • record the action taken
  • retain a copy of the record on your file

 

  1. 3.       Final written warning

If further misconduct occurs following the previous warnings, a final written warning may be given. Alternatively, where serious misconduct has occurred, you may be given an immediate final written warning.

Additionally, you will be informed that further misconduct or failure to meet the conduct of behaviour and standards expected will result in your exclusion from College.

Failure to attend a disciplinary interview may result in a decision being made in your absence.

  1. 4.       Exclusion from College

If your misconduct persists despite the final written warning, or in instances of gross misconduct, you will be excluded from College.

If you are excluded from College, you will receive a letter stating the reason for your exclusion and the conditions placed on your future return to College. If you breach the terms of the exclusion, for example by being on College premises without valid reason, your period of exclusion may be extended. If you are a Tier 4 student this information will also be informed to UK Visas and Immigration.

Suspension

In cases where the alleged misconduct is serious and/or it may be detrimental to the smooth running of the course and/or college for you to remain on site, suspension may need to be considered while the case is being investigated.

In such cases you will be informed of the reason for your suspension.

The period of suspension will be kept to a minimum, but will be no longer than four weeks (unless we are awaiting the outcome of criminal proceedings).

Appeals

You must submit your appeal in writing, within ten working days of receipt of the warning/exclusion letter. Your appeal should be addressed to the Management of Empire College London.

Records of disciplinary action

Details of written warnings, exclusions, suspensions and appeals will be held in your file for 12 months from the date of the disciplinary action.

The college behaviour code is displayed in all classrooms and notice boards.

Last updated and reviewed: January 2017